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Brief: Clinic services

Prepared from Grant Precedent, 2026-10-23; data as of precedent 2026-10-21, measures 2026-10-22.

Measures funders require

New York State Office of Addiction Services and Supports, In-Community Clinic Services (RFA SETT-25006)

Number of Participant Encounter forms submitted (encounters)

  • Requirement: required
  • Definition: An encounter is defined as an in person clinical, medical, or peer service delivered to a patient outside of the applicant’s traditional brick-and-mortar setting. Only one encounter form per individual per day counts toward the cost per encounter calculation.
  • Instrument: OASAS Participant Encounter form (Appendix C: Encounter Data Reporting Guide)
  • Reporting frequency: forms due within 24 hours of service delivery
  • Target rule: No target rule stated
  • Source: State agency funding notices, 7 (printed page 6 of 37), https://oasas.ny.gov/rfa-25006-community-clinic-services-document

Gross cost per encounter

  • Requirement: required
  • Definition: NYS OASAS will calculate the cost per encounter for a given quarter by dividing the total cost submitted for the quarter by the number of Participant Encounter forms submitted during the time period reflected in the report (expenses/encounters for a per encounter cost). An encounter is defined as an in person clinical, medical, or peer service delivered to a patient outside of the applicant’s traditional brick-and-mortar setting. One encounter per individual per day counts toward the reimbursement calculation.
  • Instrument: OES Quarterly Expense Report and Participant Encounter forms
  • Reporting frequency: quarterly
  • Target rule: Funder sets the target
  • Source: State agency funding notices, 7 (printed page 6 of 37), https://oasas.ny.gov/rfa-25006-community-clinic-services-document

What you can collect, and how

Tier 1 is collected today from your own records. Tier 2 needs one free instrument. Tier 3 needs a partner under a data agreement. A measure that matches no rule has no tier.

Tier 1: Collect today from your own records

Number of Participant Encounter forms submitted (encounters)

  • Collect today from your own records. A count of services or people, held in the organization’s own records.

Tier not determined

Gross cost per encounter

What grantees achieved

Certified Community Behavioral Health Clinic Expansion Grants: the source lists 4 rows for this program but none carries both a target and a result, so no attainment is computed. Source: HHS TAGGS award abstract targets, https://taggs.hhs.gov/Detail/AwardDetail?arg_AwardNum=H79SM086791&arg_ProgOfficeCode=80.

Program-level figures, not individual grantees: Minority HIV/AIDS Initiative reported 14 results against targets over 2 periods; the median result was 100% of target (middle half 98% to 103%), and 57% met or exceeded the target. Source: OMB PART assessments (ExpectMore.gov archive), https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/expectmore/detail/10002335.2004.html.

Program-level figures, not individual grantees: Health Centers reported 11 results against targets over 4 periods; the median result was 99% of target (middle half 88% to 100%), and 18% met or exceeded the target. Source: OMB PART assessments (ExpectMore.gov archive), https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/expectmore/detail/10002335.2004.html.

Program-level figures, not individual grantees: Free Clinics Medical Malpractice Coverage reported 9 results against targets over 3 periods; the median result was 114% of target (middle half 100% to 118%), and 89% met or exceeded the target. Source: OMB PART assessments (ExpectMore.gov archive), https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/expectmore/detail/10002335.2004.html.

Program-level figures, not individual grantees: Family Planning reported 7 results against targets over 3 periods; the median result was 100% of target (middle half 98% to 101%), and 57% met or exceeded the target. Source: OMB PART assessments (ExpectMore.gov archive), https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/expectmore/detail/10002335.2004.html.

Program-level figures, not individual grantees: Medicaid reported 6 results against targets over 6 periods; the median result was 96% of target (middle half 84% to 99%), and 33% met or exceeded the target. Source: OMB PART assessments (ExpectMore.gov archive), https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/expectmore/detail/10002335.2004.html.

Program-level figures, not individual grantees: Ryan White HIV/AIDS reported 5 results against targets over 2 periods; the median result was 120% of target (middle half 110% to 127%), and 80% met or exceeded the target. Source: OMB PART assessments (ExpectMore.gov archive), https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/expectmore/detail/10002335.2004.html.

Program-level figures, not individual grantees: Black Lung Clinics reported 4 results against targets over 2 periods; the median result was 106% of target (middle half 102% to 106%), and 75% met or exceeded the target. Source: OMB PART assessments (ExpectMore.gov archive), https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/expectmore/detail/10002335.2004.html.

Program-level figures, not individual grantees: Rural Health Activities reported 4 results against targets over 3 periods; the median result was 95% of target (middle half 85% to 101%), and 25% met or exceeded the target. Source: OMB PART assessments (ExpectMore.gov archive), https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/expectmore/detail/10002335.2004.html.

Target-setting language with precedent

Each item comes from one funder, one program or one department; none is a government-wide rule.

No target-setting clause from New York State Office of Addiction Services and Supports in the library yet; the items below are the nearest precedent.

What reviewers penalize

These ten weaknesses recur in 17 published reviewer critiques, mostly U.S. Department of Education and NIH. The count is the number of critiques that name it, not a rate, and a reviewer comment is a judgment.

Protocol skeleton

Draft text, edit before use

Measures: Number of Participant Encounter forms submitted (encounters); Gross cost per encounter. Baseline: ____ months from award, using OASAS Participant Encounter form (Appendix C: Encounter Data Reporting Guide); OES Quarterly Expense Report and Participant Encounter forms. Targets: set from the observed baseline at month ____, or committed now as a change of ____ percentage points from baseline.

Missing-data plan (how dropout and missing observations will be handled): ____

Comparison group or baseline (what you compare against and how the groups started): ____

Fallback if recruitment, data access or the first analysis falls short: ____

Fidelity threshold (what counts as full implementation, and how it is measured): ____

Instrument named, with its validity evidence and its rights (license) status: ____

Numeric target for each measure (a number, not a direction): ____

Analysis for each outcome (method, comparison, adjustment): ____

Data protection and data management (who holds identifiable data, where, for how long): ____

Feedback schedule (who reviews the data, how often, and what changes as a result): ____

Evaluator role and independence (who evaluates and how they are separate from delivery): ____

The text is copied or summarized from public documents. It is not legal advice.