Local HMIS request approval and a fully executed DSA required for research or evaluation, subject to HUD HMIS standards and authorized uses. The published terms also specify destruction and breach-notification obligations.
Lag
Event lag and fulfillment SLA NR; requests are prioritized.
Cost
Some custom requests incur $150 per hour, quoted before work.
Who may request
Requesting entities approved by the HMIS lead for an authorized purpose; project participation alone does not confer unrestricted research access.
UHMIS privacy and security rules, contributing-organization agreement, applicable client consent; a published cross-agency MOU can authorize partner access beyond standard sharing.
Lag
Event lag NR; depends on provider entry and reporting.
Cost
NR.
Who may request
Approved participating organizations; additional partner access must be specifically authorized.
HMIS exit data has an observation boundary. HMIS measures have an observation boundary. Exit destination and later recorded returns can support housing measures; absence of a recorded return alone does not establish continuous housing stability. This is a measurement inference, not an additional access right. Source
Agreement templates
Utah HMIS cross-agency MOUA model for primary and partner contributing organizations to authorize program access, data entry and reporting beyond ordinary sharing settings. Also listed on the official Utah HMIS forms page.
The measures are the number of clients active in the report date range along with their average and median length of time experiencing homelessness across the relevant universe of projects. This includes time experiencing homelessness during the report date range as well as prior to the report start date. Measure 1a This measure uses each client’s start, exit, and bed night dates strictly as entered in HMIS, going back no further than the [lookback stop date] or the client’s [date of birth], whichever is later. Measure 1b This measure includes data from each client’s [living situation] (Data Standards element 3.917) response as well as time spent in permanent housing projects between [project start date] and [housing move-in date]. Measure 1b can include time experiencing homelessness prior to the [lookback stop date] under some circumstances but should never count a client’s time experiencing homelessness before their [date of birth]. Each of the two measures is divided into two rows as shown in the table above, each row being a different universe of clients as described in the detailed instructions below.
Instrument
System Performance Measures HMIS Programming Specifications V1.0 (HMIS Data Standards FY2026)
The percentage of homeless persons who have moved from HUD transitional housing into permanent housing will be 65 percent in 2009, and will increase each year.
Homeless Assistance Grants (Competitive), OMB PART assessments (ExpectMore.gov archive)
Paired by alias (the Continuum of Care competition is the HUD competitive homeless assistance grant program). 5 rows in the source.
Attainment (result ÷ promised) by kind of promised value
The percentage of Homeless Assistance Grant funds used for housing activities, compared to the percentage used for supportive services, will be maintained to ensure an efficient use of funds.
Homeless Assistance Grants (Competitive), OMB PART assessments (ExpectMore.gov archive)
Paired by alias (the Continuum of Care competition is the HUD competitive homeless assistance grant program). 6 rows in the source.
Attainment (result ÷ promised) by kind of promised value