Measure 4045

Partner routes for school records

• WA: school attendance, grades, credits and graduation progress Held by Seattle Public Schools.

  Rule

  FERPA consent, 34 CFR 99.30, or an approved school-official arrangement under 34 CFR 99.31(a)(1)(i)(B); district DSA, authorized student list and required consent or approved exemption.

  Lag

  Event lag NR; automated files are contemplated. Processing: approximately 2-3 weeks, rising to 4-6 weeks after December 2026.

  Cost

  The standard DSA states no payments under the agreement.

  Who may request

  Approved community-based partners meeting district criteria and completing agreement and training requirements.

  Request

  Current partner application process.

• CA: student achievement and longitudinal education outcomes Held by California Department of Education, including CALPADS and assessment records.

  Rule

  Approved work for or on behalf of CDE under FERPA's studies exception, 34 CFR 99.31(a)(6), or applicable audit and evaluation provisions, 34 CFR 99.31(a)(3) and 99.35; concept review and MOU.

  Lag

  Data-year and event lag NR; availability depends on collections and requested linkage.

  Cost

  Published charges include $85 per hour staff; $500 initial support for 60 days; $220 per hour legal; $200 executive processing.

  Who may request

  Qualified university or nonprofit researchers and organizations conducting an eligible CDE-approved study or evaluation; ordinary grant reporting alone does not establish eligibility.

  Request

  CDE research-data application instructions.

• NY: graduation and postsecondary enrollment and persistence; other approved school outcomes Held by New York City Public Schools; approved administrative datasets.

  Rule

  Research Review process, project-specific DSA, and a qualifying FERPA basis such as 34 CFR 99.31(a)(6) for an eligible study. Nonprofit status alone is insufficient.

  Lag

  Annual files; attendance also has monthly files. Fixed event-to-extract lag NR.

  Cost

  NR.

  Who may request

  Approved external researchers and organizations with an accepted project and disclosure basis.

  Request

  Available administrative data and request route.

• IL: attendance, GPA, credits and graduation Held by Chicago Public Schools.

  Rule

  FERPA plus CPS's stricter local policy: student-level requests without active parental consent will be denied. External administrative-data request through IRBManager; a federal exception does not override CPS's policy.

  Lag

  Event lag NR. Processing: approximately 30 days to respond, then another 30 days to fulfill an approved request.

  Cost

  Secondary-extract fee NR. A $50 RRB proposal fee applies when that separate research-review process is required.

  Who may request

  CPS partners, including program providers seeking funding continuation or program evaluation, and approved researchers.

  Request

  CPS external-data instructions and application link.

Caveats

• FERPA's studies exception has three purposes and needs a written agreement. FERPA's studies exception has three purposes: developing, validating or administering predictive tests; administering student aid; or improving instruction. It requires a written agreement specifying purpose, use and destruction. The school-official exception instead requires an outsourced institutional function, direct district control, and use and redisclosure restrictions. A nonprofit's desire to report grant outcomes does not, by itself, satisfy either exception. Source

Agreement templates

• Seattle Public Schools standard community-based-organization DSA, 2026-27 A concrete district-to-community-partner model: authorized students, permitted educational data, security, consent, reporting and termination provisions.
• Colorado Department of Education research DSA template A master agreement plus project and use-case appendices: fields, uses, access, linkage, retention and destruction, publication review and incident handling.