Of the unique individuals successfully discharged during this reporting period, how many demonstrated improved academics?
RequiredoutcomeFY2026Q13
Tier 1: Collect todayTier 3: Needs a partner
A count of services or people, held in the organization’s own records. The outcome sits in a record another agency holds. You hold the participant list and count it.
You count your own participants; the school or district record confirms the outcome.
Partner routes for school records
- WA: school attendance, grades, credits and graduation progress Held by Seattle Public Schools.
- Rule
- FERPA consent, 34 CFR 99.30, or an approved school-official arrangement under 34 CFR 99.31(a)(1)(i)(B); district DSA, authorized student list and required consent or approved exemption.
- Lag
- Event lag NR; automated files are contemplated. Processing: approximately 2-3 weeks, rising to 4-6 weeks after December 2026.
- Cost
- The standard DSA states no payments under the agreement.
- Who may request
- Approved community-based partners meeting district criteria and completing agreement and training requirements.
- CA: student achievement and longitudinal education outcomes Held by California Department of Education, including CALPADS and assessment records.
- Rule
- Approved work for or on behalf of CDE under FERPA's studies exception, 34 CFR 99.31(a)(6), or applicable audit and evaluation provisions, 34 CFR 99.31(a)(3) and 99.35; concept review and MOU.
- Lag
- Data-year and event lag NR; availability depends on collections and requested linkage.
- Cost
- Published charges include $85 per hour staff; $500 initial support for 60 days; $220 per hour legal; $200 executive processing.
- Who may request
- Qualified university or nonprofit researchers and organizations conducting an eligible CDE-approved study or evaluation; ordinary grant reporting alone does not establish eligibility.
- NY: graduation and postsecondary enrollment and persistence; other approved school outcomes Held by New York City Public Schools; approved administrative datasets.
- Rule
- Research Review process, project-specific DSA, and a qualifying FERPA basis such as 34 CFR 99.31(a)(6) for an eligible study. Nonprofit status alone is insufficient.
- Lag
- Annual files; attendance also has monthly files. Fixed event-to-extract lag NR.
- Cost
- NR.
- Who may request
- Approved external researchers and organizations with an accepted project and disclosure basis.
- IL: attendance, GPA, credits and graduation Held by Chicago Public Schools.
- Rule
- FERPA plus CPS's stricter local policy: student-level requests without active parental consent will be denied. External administrative-data request through IRBManager; a federal exception does not override CPS's policy.
- Lag
- Event lag NR. Processing: approximately 30 days to respond, then another 30 days to fulfill an approved request.
- Cost
- Secondary-extract fee NR. A $50 RRB proposal fee applies when that separate research-review process is required.
- Who may request
- CPS partners, including program providers seeking funding continuation or program evaluation, and approved researchers.
Caveats
- FERPA's studies exception has three purposes and needs a written agreement. FERPA's studies exception has three purposes: developing, validating or administering predictive tests; administering student aid; or improving instruction. It requires a written agreement specifying purpose, use and destruction. The school-official exception instead requires an outsourced institutional function, direct district control, and use and redisclosure restrictions. A nonprofit's desire to report grant outcomes does not, by itself, satisfy either exception. Source
Agreement templates
- Seattle Public Schools standard community-based-organization DSA, 2026-27 A concrete district-to-community-partner model: authorized students, permitted educational data, security, consent, reporting and termination provisions.
- Colorado Department of Education research DSA template A master agreement plus project and use-case appendices: fields, uses, access, linkage, retention and destruction, publication review and incident handling.
Unique means unduplicated. Individuals should only be counted once. Unique individuals should not be counted in more than one reporting period. Individuals refers to youth who are participating in the program services. Successful discharge means the program participant has met all program requirements, such as completing assessments or prescribed treatment or participating for an expected minimum duration in services. Reporting period is the specific timeframe covered by this report. Improved academics refers to academic performance, growth mindset for intelligence, academic self-efficacy, school or job training engagement, school or job training connectedness, or grades.
- Target
- No target rule stated